PRIVACY POLICY
HOW WE PROTECT YOUR INFORMATION
Last Updated: September 21, 2026
Introduction
This Privacy Policy explains how LeeOnTrack collects, uses, and protects your personal information when you visit our website or apply to join our sim racing league. We are committed to protecting your privacy and ensuring your personal information is handled responsibly.
Information We Collect
We may collect the following types of information:
- Contact Information: Name, email address, Discord username (when provided voluntarily)
- iRacing Information: iRacing name and membership number (required for league participation)
- Application Details: Information provided in league applications
- Technical Information: IP address, browser type, device information (collected automatically for website analytics)
How We Collect Information
We collect information through:
- League application forms on our website
- Email communications with us
- Discord server participation
- Automatic data collection when you visit our website
How We Use Your Information
We use your information to:
- Process league applications and manage league participation
- Communicate with you about league events, schedules, and updates
- Maintain championship standings and race results
- Improve our website and services
- Respond to your inquiries and requests
Information Sharing
We do not sell your personal information to third parties. We may share your information only in the following circumstances:
- League Operations: Driver names, cars, and championship points are displayed publicly on our website standings table
- Service Providers: We may use third-party services for website hosting and email delivery
- Legal Requirements: If required by law or to protect our rights
Data Storage and Security
We take reasonable measures to protect your personal information, including:
- Storing data securely on protected servers
- Using secure connections (HTTPS) for data transmission
- Limiting access to personal information to authorised personnel only
- Regular security reviews and updates
Data Retention
We retain your personal information for the following periods:
- Active League Members: Personal information is retained while you are an active member of the league and for 2 years after your last participation
- Application Data: Rejected applications are retained for 1 year for administrative purposes
- Race Results & Standings: Public race results and championship standings are retained indefinitely for historical and statistical purposes, though personal identifiers may be removed upon request
- Technical Data: IP addresses and technical information are retained for 6 months for security and analytics purposes
- Consent Records: Cookie consent preferences are retained until you withdraw consent or clear your browser data
You may request deletion of your personal information at any time by contacting us using the details below. Where we are required by law to retain certain information, we will inform you of this when you make a deletion request.
Cookies and Local Storage
Our website uses local storage to remember your preferences, such as cookie consent choices. We do not use tracking cookies or advertising trackers. You can control your browser's cookie settings through your browser preferences.
Third-Party Services
Our website may contain links to third-party services, including:
- Google Apps Script & Google Sheets: We use Google Apps Script to process league application forms. When you submit an application, your personal information is securely stored in a private Google Sheet accessible only to LeeOnTrack organisers. Google's data handling is governed by the Google Privacy Policy.
- YouTube: For video content
- TikTok: For social media content
- Discord: For community communication
- GitHub Pages: For website hosting
These services have their own privacy policies, which we encourage you to review.
Social Media
When you interact with us on social media platforms (YouTube, TikTok, Discord, Facebook), the respective platform's privacy policy applies to your data on that platform.
Your Data Subject Rights
Under data protection laws, you have the following rights regarding your personal information:
- Right to Access: You can request a copy of the personal information we hold about you, including details of how we use it and who we share it with.
- Right to Rectification: You can request correction of any inaccurate or incomplete personal information we hold about you.
- Right to Erasure (Right to be Forgotten): You can request deletion of your personal information when it is no longer necessary for the purposes for which it was collected, or if you withdraw your consent.
- Right to Restrict Processing: You can request that we restrict the processing of your personal information in certain circumstances.
- Right to Data Portability: You can request to receive your personal information in a structured, commonly used format, and the right to transmit it to another controller.
- Right to Object: You can object to processing of your personal information based on legitimate interests.
- Right to Withdraw Consent: Where we rely on your consent to process your personal information, you have the right to withdraw that consent at any time.
How to Exercise Your Rights
To exercise any of the rights listed above, please contact us by email with the subject line "Data Subject Request" and include:
- Your full name
- Your email address
- The specific right you wish to exercise
- Any relevant details to help us identify your information
We will respond to your request within 30 days of receipt. If we cannot fulfill your request, we will explain why and provide information about your right to complain to a supervisory authority.
Data Deletion Requests
If you request deletion of your personal information:
- We will delete your information from our active systems within 30 days of your request
- We may retain certain information for legal, accounting, or reporting purposes as required by law
- If your information has been shared with third parties (such as league standings on our website), we will take reasonable steps to inform them of your deletion request where applicable
- Former drivers who request deletion will be removed from public championship standings, though historical race results may remain for statistical purposes
Children's Privacy
Our services are not intended for children under 16. We do not knowingly collect personal information from children under 16.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on our website and updating the "Last Updated" date.
Contact Information
If you have questions about this Privacy Policy, how we handle your personal information, or wish to exercise your data subject rights, please contact us:
- Email: leeontrack5@gmail.com
- Discord: LeeOnTrack
For Data Subject Requests: Please email us with the subject line "Data Subject Request" and include the information outlined in the "How to Exercise Your Rights" section above. We will acknowledge receipt of your request within 5 working days and provide a full response within 30 days.